Terms & Privacy Policy

Effective Date: 16 June 2025
Website: https://aseptaoh.co.uk

1. Who We Are

This website is owned and operated by AseptA Occupational Health, a trading name of Asepta Limited, a company registered in England and Wales.

For the purposes of data protection legislation, Asepta Limited is the Data Controller responsible for your personal information.

Contact email: info@aseptaoh.co.uk

2. Your Privacy Rights

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, you have the following rights:

• The right to be informed about how we use your personal data
• The right of access to the personal data we hold about you
• The right to rectification of inaccurate or incomplete data
• The right to erasure (“right to be forgotten”)
• The right to restrict processing of your personal data
• The right to data portability
• The right to object to processing
• Rights related to automated decision making and profiling

You can exercise any of these rights by contacting us at info@aseptaoh.co.uk.

3. Our Commitment to You

• We do not sell your personal data to third parties.
• We only collect and process the data necessary to fulfil our services.
• We only contact you for marketing purposes if you’ve given explicit consent.
• You can unsubscribe from any marketing communications at any time.
• Data submitted via our main contact form or service-specific enquiry forms is used solely to respond to your enquiry and is never used for marketing unless you opt in.

4. What Information We Collect

a. Personal Data

When you use our website, including the main contact form, forms on service pages, or LinkedIn Lead Generation Forms, you may provide:

• Name
• Email address
• Phone number
• Company name (if applicable)
• Job title (where provided via LinkedIn forms)
• Enquiry details

This information is used to:

• Communicate with you
• Respond to your queries
• Provide requested services
• Fulfil any contractual or legal obligations
• Share relevant information about our services (where you have given consent)

We will only retain your information for as long as necessary to fulfil these purposes.

b. Non-Personal Data (Including Google Analytics)

We use Google Analytics to collect anonymised data about how visitors use our site, including:

• IP address (anonymised)
• Browser and device type
• Pages visited and duration
• Referral sources

This helps us improve user experience and understand traffic patterns. Google may process this data on our behalf in accordance with its own privacy policies. You can opt out by using the Google Analytics Opt-Out Browser Add-on.

5. Cookies

We use cookies to enhance site functionality and improve user experience. Cookies are small data files stored on your device.

Types of Cookies We Use:

1. Necessary Cookies – for core site functionality
2. Analytics Cookies – to track performance and usage
3. Preference Cookies – to remember user settings (e.g. location)
4. Marketing Cookies – to deliver relevant content (used only with consent)

You can manage or delete cookies via your browser settings. More info at: www.aboutcookies.org

6. Newsletter and Marketing Communications

We may send newsletters or promotional content only if you have opted in. These emails may include:

• Service updates
• News and events
• New features

You may unsubscribe at any time using the link in any email or by contacting us at info@aseptaoh.co.uk.

7. Embedded Content & Third-Party Sites

Our site may include embedded content (e.g. videos, forms, maps) from third-party platforms. These may collect data, use cookies, and monitor your interaction.

We are not responsible for the privacy practices of these external websites.

8. Comments and Uploaded Media

If you leave a comment:

• We collect the data shown in the comment form, your IP address, and browser info to prevent spam
• If you use Gravatar, an anonymised hash of your email address may be sent to Gravatar to display your profile image
• Uploaded images should not contain location data (EXIF GPS)

Comments and metadata may be retained indefinitely.

9. Data Storage & Retention

We store personal data only for as long as necessary to:

• Provide services
• Comply with legal obligations
• Respond to enquiries or complaints

Inactive or unnecessary personal data is securely deleted.

10. Data Security

We use technical and organisational measures to safeguard your information, including:

• Restricted data access
• Secure servers
• Encrypted data transfers (where applicable)

Despite these precautions, no system is 100% secure. By using our site, you acknowledge and accept this risk.

11. Where Your Data Is Sent

• Data may be checked via automated spam detection services
• Analytics data may be processed by Google under strict privacy terms
• We do not transfer personal data outside the UK unless appropriate safeguards are in place

In addition to the points already outlined:

• Data submitted via LinkedIn Lead Generation Forms is transmitted to us by LinkedIn and stored securely in accordance with LinkedIn’s data processing policies.
• We do not sell or share LinkedIn Lead Gen data with third parties.

12. Accessing or Changing Your Data

You may:

• Request a copy of your personal data
• Ask us to correct or update your data
• Ask us to delete your data (where legally permitted)
• Withdraw your consent (where applicable)

To make a request, email info@asepta.co.uk. We will respond within 14 days.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page. Continued use of the website after changes constitutes acceptance of the updated policy.

14. Contact Us

If you have questions or requests regarding this Privacy Policy or how we handle your data:

Email: info@asepta.co.uk